acta Community Theatre are looking for a new Finance and Data Assistant.
This post is a training post (learn while you work).
The ideal candidate for this post will have exceptional organisational skills and pay close attention to detail. A large part of the role will be keeping data systems updated and processing accounts, so an enthusiasm for spreadsheets alongside being a good team player are key skills.
Closing date for applications: Monday 25 July (09:00)
To apply, please download application pack from our website or request pack by emailing
Interviews will take place on 4 August at the actacentre.
One year from September 16; full-time; salary £19,760
Main job purpose – a new foundation (learning) post, to assist the
Executive Director in all finance and data duties; to provide an introduction
to the day to day finance and data tasks of a community arts organisation.
This is a new post, made up of some responsibilities previously undertaken
by acta’s Communications Coordinator (formerly Programme Assistant),
together with some data responsibility that has previously been the
responsibility of the whole team.
? PAYE – processing monthly salaries and end of year return.
? Paying bills on a weekly basis.
? Keeping Quickbooks (QB) accounts updated with all income and
expenditure, including weekly bank reconciliations.
? Invoicing – producing & sending out invoices (using QB), and
credit control for all invoices.
? Workshop monitoring statistics - updating systems.
? Audience monitoring statistics – updating systems.
? Participant enrolment, registers/waiting lists – updating database.
? Other spreadsheet data systems e.g. timesheets, events.
3) Administrative support
? office systems management, including ordering stationery,
keeping files updated, and some IT systems support.
The ideal candidate for this post will have exceptional organisational skills and
pay close attention to detail. A large part of the role will be keeping data
systems updated and processing accounts, so an enthusiasm for spreadsheets
alongside being a good team player are key skills.
? Experience of Microsoft Office – using excel spreadsheets, access
databases, outlook e-mail communications and word processing.
? Excellent organisational skills, and an understanding of the
importance of keeping accurate records / attention to detail.
? An ability to prioritise own workload – to work alone as well as
part of a team.
? Excellent communication skills, including an ability to work with a
diverse range of people.
? Honesty & reliability.
? An understanding of, and commitment to, acta policies including
equality and diversity.
? GCSE Maths & English (minimum C grade), or equivalent.
? Experience of working with an arts organisation.
? Experience of the voluntary sector.
? Experience of participatory arts.
? Experience of working in an office environment.
? Experience of accounts.
NB Both paid and voluntary work experience is relevant.